Fax Servers
Distributed Faxing Solution with Fax Servers
Fax Servers
Advantages of Fax Servers over paper fax machines
- Users can send and receive faxes without leaving their desks.
- Any printable computer file can be faxed, without having to first print the document on paper.
- The number of fax lines in an organization can be reduced, as the server can queue large numbers of faxes and send each when any of a number of lines is free.
- Faxing capability can be added easily to computer programs, allowing automatic generation of faxes.
- Transmitted faxes are more legible and professional-looking.
- There is less clutter of office equipment; incoming faxes can be printed on a standard computer printer.
- Printer jams on malfunctioning fax printers may be reprinted without being re-faxed.
- Faxing may be monitored and/or recorded, so that users may be allocated quotas or charged fees, or to ensure compliance with data-retention laws.
- Incoming junk faxes are not as much of a problem; the server may maintain a blacklist of numbers it will not accept faxes from (or a white list listing all the numbers it will accept calls from), and those that do get through do not waste paper.
User interfaces for Fax Servers
For outgoing faxes, several methods are available to the user:
- An e-mail message (with optional attachments) can be sent to a special e-mail address; the fax server monitoring that address converts all such messages into fax format and transmits them.
- The user can tell his computer to “print” a document using a “virtual printer” which, instead of producing a paper printout, sends the document to the fax server, which then transmits it.
- A web interface can be used, allowing files to be uploaded, and transmitted to the fax server for faxing.
For incoming faxes, several user interfaces may be available:
- The user may be sent an e-mail message for each fax received, with the pages included as attachments, typically in either TIFF or PDF format.
- Incoming faxes may be stored in a dedicated file directory, which the user can monitor.
- A website may allow users to log in and check for received faxes.